California Professional Firefighters (CPF “we” or “us”) is committed to protecting your privacy. This privacy statement explains data collection and use practices of the online Personal Exposure Reporting System (PER Online) site (the “Site”), operated under Firefighter Research and Education, hosted by CPF; it does not apply to other online or offline sites hosted by CPF, products or services. By accessing the Site, you are consenting to the information collection and use practices described in this privacy statement.
- COLLECTING YOUR PERSONAL INFORMATION
The purpose of PER is to provide secure, confidential documentation of occupational exposures to chemicals, compounds and bio-hazards. Personal information collected is that which is required to fulfill this purpose. We will ask you when we need information that personally identifies you and allows us to link all of your exposure records to you. The personal information collected includes your name, the last four digits of your Social Security number, the IAFF local with which you are affiliated, email address, and information about your job functions including physical signs and symptoms you associate with reported exposures and medical diagnosis related to exposures. You are also required to designate a user name and password for your access to your PER exposure reporting account. You, the PER user, bears sole responsibility for the accuracy or veracity of any and all information entered online. No additional information beyond what the individual provides to the PER record is entered.
- USE OF YOUR PERSONAL INFORMATION
The personal information collected on this Site will be used to operate the Site and to provide the service(s) or carry out the transaction(s) you have requested or authorized. We may use your personal information to provide you with important information about the service that you are using, including critical updates and notifications. Additionally, with your permission, we may send you information which may affect you as a California firefighter. Your personal information is not sold or shared with any third-parties for the purpose of advertising or marketing any products or other services. Your personal information or exposure records that can identify you are not accessible by anyone except you or those you designate. You may request a complete report of your PER records at any time. Personal information may be disclosed if required to do so by law or in the good faith belief that such action is necessary to (a) conform to the edicts of the law or comply with legal process served on PER or the Site; (b) protect and defend the rights or property of CPF; or (c) act in urgent circumstances to protect the personal safety of our employees or agents, users of our products or services, or members of the public. PER Online personal information or exposure records are not released to employers or any third-party entity, except as described above. PER will, from time to time, aggregate demographic information and/or exposure data in order to identify trends in support of efforts to improve the health and safety of firefighters. This is not linked to any personal information that can identify any individual person. At no time are names, personal information or exposure records of any specific individual or group of individuals released or made public in any way.
- CONTROL OF YOUR PERSONAL INFORMATION
Except as otherwise described in this statement, personal information you provide on the Site will not be shared outside of PER without your permission. Please be aware that this privacy statement and any choices you make on the Site will not necessarily apply to personal information you may have provided to in the context of other, separately operated CPF websites, products or services.
- ACCESS TO YOUR PERSONAL INFORMATION
Customer information is collected for use of PER. It is stored on secure servers within our direct control and access. You can review and edit the personal information you provided at this Site by: 1. Logging in and managing your subscription online, www.peronline.org 2. Sending E-mail to: firstname.lastname@example.org 3. Writing to: PEROnline 1780 Creekside Oaks Dr. Sacramento, CA 95833
- SECURITY OF YOUR PERSONAL INFORMATION
To be sure your personal information is secure, we communicate this policy to all our employees and strictly enforce privacy safeguards within the organization and affiliated organizations, i.e., California Fire Fighter Joint Apprenticeship Committee, Fire Star Productions, and Firefighters Print and Design. We limit access to personal information and your exposure reports to employees who we believe reasonably need to come into contact with that information to provide services to you. in order to do their jobs. We are committed to protecting the security of your personal information. We use a variety of security technologies and procedures to help protect your personal information from unauthorized access, use, or disclosure. For example, we store the personal information you provide on computer servers with limited access that are located in controlled facilities. Additionally, if we transmit sensitive personal information (such as a credit card number) over the Internet, we protect it through the use of encryption, such as the Secure Socket Layer (SSL) protocol.
- CHANGES TO THIS PRIVACY STATEMENT
We may occasionally update this privacy statement. When we do, we will also revise the "last updated" date at the top of the privacy statement. For material changes to this privacy statement, we will notify you either by placing a prominent notice on the home page of our web site or by directly sending you a notification. We encourage you to periodically review this privacy statement to stay informed about how we are helping to protect the personal information we collect. Your continued use of the service constitutes your agreement to this privacy statement and any updates.
- CONTACT INFORMATION
Your comments regarding this privacy statement are welcome. If you believe that this policy has not been adhered to, please contact us by e-mail (email@example.com), through www.peronline.org or via postal mail at the address provided below, and we will use reasonable efforts to promptly determine and remedy the problem. CPF Personal Exposure Reporting, 1780 Creekside Oaks Dr., Sacramento, CA 95833